certification process

Step 1

Obtain a copy of the relevant RTMS standard (SANS 1395:1) which is sold by the South African Bureau of Standards (SABS).

Purchase SANS 1395:1

Step 2

Review the requirements of the standard and identify what relevant processes are in place within your company.(Optional pre-assessment site visit may be requested at this stage.)

Step 3

Perform a gap analysis, making a list of all deficiencies that exist

Step 4

Develop procedures, processes, controls and records identified at the gap analysis

Step 5

Once the relevant procedures have been compiled, the challenge to implement follows:

N

Maintain a fleet inventory with all relevant technical information available

N

System to verify that all vehicles have valid licenses.

N

Checking that optimum payload is achieved (no habitual overloading/ underloading)

N

Keeping records for measuring/monitoring purposes (you can’t improve what is not measured)

N

Implementing a system to ensure that all vehicles are serviced as per OEM intervals and specifications

N

Each vehicle is checked every day for roadworthiness – a vehicle is not allowed on a public road unless it has been inspected and found to be safe.

N

Recording all relevant performance indicators such as number of accidents, fuel consumption, injuries on duty, traffic violations, over speeding, excessive driving.

N

The company to implement appropriate corrective actions to correct negative trends e.g high crash rate may indicate that more frequent driver training is required.

N

The company to ensure available resources for wellness of all drivers including medical testing, fatigue monitoring, education and training.

N

Once the company has implemented for 3 months, a performance assessment (internal audit) is conducted to determine if ready for an external audit.

Step 6

Once implementation has been effectively managed the company can request an audit

Step 7

The audit is conducted and any findings (non-conformances) generated will need to be corrected and verified by the auditors

Step 8

Certification is then awarded by the RTMS national committee.